EasyERP: A Scalable, Cost-Effective Hybrid ERP Solution for Student Information Management in Educational Institutions | IJCT Volume 13 – Issue 3 | IJCT-V13I3P23
International Journal of Computer Techniques
ISSN 2394-2231
Author
Samiksha Shukla, Prince Kumar Sahu, CH Shakish, Apoorva Soni, Anshu Kumar Bhagat, Abhinav Pramanik, Kanhaiya Lal Sahu, Venktesh Badgaiyan
Abstract
Educational institutions, particularly small and medium-sized colleges, continue to rely on fragmented manual or semi-digital administrative systems for managing student admissions, fee collection, hostel allocation, library services, and examination records. These siloed systems result in data redundancy, inconsistencies, and significant administrative burden. While traditional Enterprise Resource Planning (ERP) systems address such challenges, their high implementation and maintenance costs render them inaccessible to resource-constrained institutions. This paper proposes EasyERP, a scalable, cost-effective hybrid ERP solution that integrates a Next.js web frontend with Google Workspace tools—including Google Forms, Sheets, and Apps Script—as a lightweight backend. The system provides role-based access control, automated workflows, real-time dashboards, and AI-powered assistance via the Google Gemini API. A comparative feasibility analysis demonstrates that the proposed system reduces operational costs by 90–95% compared to conventional ERP deployments, cuts administrative processing time by 60–90%, and minimizes data entry errors by 70–85%. The hybrid architecture achieves enterprise-grade functionality at minimal cost, offering a practical and deployable solution for the digital transformation of educational administration without requiring dedicated IT infrastructure or specialized expertise.
Keywords
ERP, student information system, cloud computing, Google Workspace, Next.js, hybrid architecture, educational technology, cost effective ERP, Apps Script, digital transformation.
Conclusion
The proposed EasyERP system effectively addresses the disadvantages of traditional ERP systems, namely high implementation cost, complex set-up and lack of accessibility. Traditional ERP solutions are not appropriate for small and medium organisations because they require a lot of investment in infrastructure and technical expertise. On the other hand, a hybrid ERP in the cloud offers a cost-effective, scalable and easily deployable solution with centralised data management and easy integration of business processes over the internet.
The implementation has several important advantages such as cost savings by not needing hardware and maintenance, scalability and flexibility to increase and decrease the resources with respect to demand, operational efficiency improvement by reducing redundancy with real time access to data, improved accessibility and collaboration with remote access across departments, and faster implementation than traditional ERP with lesser complexity in setup.
In the future, the work will include integration of AI & Machine Learning for predictive analytics, Microservices Architecture for better modularity and resilience, and improved security mechanisms with advanced encryption, Mobile ERP Development for more accessibility, and Database Optimisation to replace lightweight storage systems with scalable databases for large datasets. These improvements will further enhance the system and support its evolution to a fully scalable enterprise-grade ERP solution.
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How to Cite This Paper
Samiksha Shukla, Prince Kumar Sahu, CH Shakish, Apoorva Soni, Anshu Kumar Bhagat, Abhinav Pramanik, Kanhaiya Lal Sahu, Venktesh Badgaiyan (2026). EasyERP: A Scalable, Cost-Effective Hybrid ERP Solution for Student Information Management in Educational Institutions. International Journal of Computer Techniques, 13(2). ISSN: 2394-2231.
EasyERP A Scalable, Cost-Effective Hybrid ERP Solution for Student Information Management in Educational InstitutionsDownload
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